Creating a Task

The ABBYY Hot Folder Wizard will guide you through the steps required to set up a hot folder.

To set up a task:

1. In the main window, click the New button. In the Hot Folder - Step 1 of 3: Open Images dialog box, select the folder to be monitored and then specify how often ABBYY FineReader should check this folder.

   More about Step 1

   1. From the drop-down list at the top of the dialog box:
      • Select Folder if you want ABBYY FineReader to process images form a local or a network folder.
      • Select FTP folder if you want ABBYY FineReader to process images from a folder on an FTP server. Enter the FTP login and password if the server requires authorization. Otherwise, select the Anonymous login option to use an anonymous connection.
      • Select Outlook folder if you want to process images arriving into a mailbox folder.
   2. Under Processed image settings, specify whether ABBYY FineReader should delete the images from the hot folder after they have been successfully processed.

   3. Under Time settings:

      • Select Check folders once at start time to process only the images that will be available in this folder when the scheduled task begins. Any images added to the folder later will not be processed.
      • Select Continually check folder for incoming images to monitor the folder and process new files as they arrive. ABBYY FineReader will check the folder for new images every 60 seconds.

   4. In the Start time field, select the time when ABBYY FineReader must start processing images in the folder. Select Postpone to postpone the task.

2. Click Next. In the Hot Folder - Step 2 of 3: Read All Images dialog box, select a recognition language and a recognition mode.

   More about Step 2

   1. From the Recognition language drop-down list, select the language corresponding to the language of the texts on the images.

      Note. You can select more than one recognition language.

   2. To apply an area template to the images, provide a path to the desired area template file in the Use area template field.
   3. Under Image preprocessing, select the desired options:
      • Enable image preprocessing — the program will automatically preprocess images when running a task
      • Detect page orientation — the program will automatically detect page orientation when opening images
      • Split dual pages — the program will automatically split facing pages into two separate images

   4. Under Recognition mode, select either

      • Thorough Reading (in this mode, ABBYY FineReader will read even poor quality images) or
      • Fast Reading (recommended only for good quality images)

3. Click Next. In the Hot Folder - Step 3 of 3: Save Document dialog box, specify where the recognized text should be saved and in which format.

   More about Step 3

   1. From the Select how you wish to save results drop-down list, select the desired folder type:
      • Folder saves results in a local folder on your computer
      • Microsoft SharePoint saves results on the Microsoft SharePoint server (e.g. on a website, on a portal, or in an electronic library).
        If a user name and password are required to access the server, type them in the Login and Password fields.
        For details, see Saving to Microsoft SharePoint.

   2. Under saving options:

      • From the Save format drop-down list, select the file format in which you wish to save the results.

        Tip. You can save the same recognized text multiple times to have the results in several formats. In the Save format drop-down list, select (Select multiple formats) and in the dialog box, select the desired formats.

      • From the File options drop-down list, select:

        - Create a separate file for each page to save each page into a separate file

        - Name files as source images to save each page into a separate file with the same name as that of the original image

        - Create a new file at each blank page to treat the pages as a set of groups, each group ending with a blank page. The pages from different groups are saved into different files with names that are formed based on a user-provided name with an index appended (-1, -2, -3, etc.)

        - Create a single file for all pages to save all pages to a single file

      • In the File name field, type in a name for the file into which recognized text will be saved.

   Note. The appearance of this dialog box depends on the settings you made at Step 1.

4. Click Finish.
   The set-up task will be displayed in the ABBYY Hot Folder main window.

Note:

• By default, task files are stored in %Userprofile%\Local Settings\Application Data\ABBYY\HotFolder\10.00.
  (In Microsoft Windows Vista, Windows 7 in %Userprofile%\AppData\Local\ABBYY\HotFolder\10.00).
• The results will be saved to the folder you specified when setting up the task. In some cases, to prevent the loss of already processed files, the program will create a subfolder in the specified folder and save the subsequent recognition results to this subfolder. The subfolder will be named as follows:
  1. "Hot Folder DD.MM.YYYY HH-MM-SS"
     A subfolder with this name is created when you re-run a task.
  2. "File name(NUMBER)"
     A subfolder with this name is created if a file with a particular name already exists in the folder you specified.

Important! For tasks to start, your computer must be turned on and you must be logged on.