Saving in PDF

To save your text in PDF:

Tip. Additional saving options are available in the Options dialog box: select Tools>Options…, click the Save tab, and then click the PDF tab.
The saving options on this tab are grouped into the following categories:

Default paper size Save mode Image settings Font settings Security

From the Default paper size drop-down list, choose the paper size to be used for saving in PDF format.

Depending on how you are planning to use your electronic document, select one of the best option below:
  • Text and pictures only
    This option saves only the recognized text and the associated pictures. The page will be fully searchable and the size of the PDF file will be small. The appearance of the resulting document may slightly differ from the original.
  • Text over the page image
    This option saves the background and pictures of the original document and places the recognized text over them. Usually, this PDF type requires more disk space than Text and pictures only. The resulting PDF document is fully searchable. In some cases, the appearance of the resulting document may slightly differ from the original.
  • Text under the page image
    This option saves the entire page image as a picture and places the recognized text underneath. Use this option to create a fully searchable document that looks virtually the same as the original.
  • Page image only
    This option saves the exact image of the page. This type of PDF document will be virtually indistinguishable from the original but the file will not be searchable.

Depending on the save mode you select, some of the following options will become available:

  • Retain text and background colors
    Select this option to retain the font color and background when saving in PDF.
  • Keep headers and footers
    Preserves headers and footers in the output document.
  • Enable Tagged PDF (compatible with Adobe Acrobat 5.0 and above)
    Select this option to add PDF tags into the output PDF document.

    Apart from text and pictures, PDF files can contain information about the document structure such as logical parts, pictures, and tables. This information is encoded in PDF tags. A PDF file equipped with PDF tags may be reflowed to fit different screen sizes and will display well on handheld devices.

    Important! If your recognized document contains text in Hebrew or Yiddish, you cannot create a tagged PDF file.

  • Use Mixed Raster Content
    Select this option to retain the visual quality of the text and the pictures in a highly compressed document.
  • Create outline
    Select this option if you wish to create a table of contents from the document headings.

The resulting file may be quite large if your text contains a lot of pictures or if you choose to save the page image together with the recognized text. To adjust the size of the resulting file and the quality of the pictures, select one of the options from the Image settings drop-down list:

  • Best quality (source image resolution)
    Select this option to retain the quality of the pictures or the page image. The original resolution of the source image will be preserved.
  • Balanced
    Select this option to reduce the size of the PDF file while keeping the quality of the pictures or page image at a reasonably high level.
  • Compact size
    Select this option to obtain a small-sized PDF file. The resolution of the pictures and page image will be reduced to 150 dpi, affecting their quality.
  • Custom…
    Select this option to make your own picture and page image settings in the Custom Picture Settings dialog box.

Tip. If you do not want to save pictures in the recognized text, make sure the Keep pictures option is not selected.

When saving texts to PDF, you can use either Adobe fonts or Windows fonts installed on your machine. To specify the font set to be used, in the Font drop-down list, select one of the following:

  • Use predefined fonts
    The PDF file will use these Adobe fonts: Times New Roman, Arial, Courier New.
  • Use Windows fonts
    The PDF file will use the Windows fonts installed on your computer.

If you don't want to use embedded fonts in your PDF-document, make sure the Embed fonts option is clear.

You can use passwords to prevent your PDF document from unauthorized opening, printing or editing: