Updated: 2009-04-09
Junk e-mail filtering in Microsoft Office Outlook 2007 includes Junk E-mail Filter lists and technology built into the software that helps determine whether an e-mail message should be treated as junk e-mail. You can create the following initial Junk E-mail Filter lists to deploy to users: lists for Safe Senders, Safe Recipients, and Blocked Senders.
The lists you provide are default lists; they cannot be locked down by policy. Users can customize the lists as they use Outlook, to fine-tune the filters to work best for their messaging needs.
To deploy the Junk E-mail Filter lists, you create the lists on a test computer and distribute the lists to users.
Perform the following steps to create and deploy these lists:
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Install Office Outlook 2007 on a test computer.
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Start Outlook and enter the desired entries for each Junk E-mail Filters list: Safe Senders, Safe Recipients, and Blocked Senders.
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Export each list to a separate text file.
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In the Office Customization Tool (OCT), on the Add Files page, include the three text files.
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Also in the OCT, on the Modify user settings page, configure Junk E-mail Filter settings to turn on importing the filter list files and to specify the location of the files.
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After you save your customizations, deploy the Setup customization file to users.
Create the lists
Install Office Outlook 2007 on a test computer and create the Junk E-mail filter lists.
To create default Junk E-mail Filter lists
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In Office Outlook 2007, on the Tools menu, click Options.
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On the Preferences tab, click Junk E-mail.
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On the Safe Senders tab, click Add.
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Enter an e-mail address or domain name. For example:
someone@exchange.example.com
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Click OK.
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To add more e-mail addresses or domain names, repeat steps 3 through 5.
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Click Export to file.
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Enter a unique file name for the Safe Senders list, and click OK.
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Repeat steps 3 through 8 with the Safe Recipients tab and the Blocked Senders tab to create Safe Recipients and Blocked Senders lists. Be sure to specify a unique file name for each of the three lists.
Deploy the lists
To distribute the Junk E-mail lists to users, configure the OCT to include the lists, and deploy Outlook.
To customize Outlook deployment to install Junk E-mail Filter lists for users
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In the OCT, on the Add Files page, click Add.
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In the Add Files to dialog box, select the three Junk E-mail Filter files that you created in the previous procedure.
Hold down the CONTROL or SHIFT key to select multiple files.
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Click Add.
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In the Destination path on the user's computer dialog box, enter the folder where you want to install the file on users' computers, and click OK.
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Click OK again.
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On the Change Office User Settings page, under Microsoft Office Outlook 2007\Tools | Options\Preferences, click Junk Mail.
Note: |
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Do not configure the setting as a registry key in the Group Policy tree to lock down this option. Outlook must have read/write access to the registry key so that the value can be reset after the files are imported. |
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Double-click Junk Mail Import List and ensure that the check box clears so that the setting is applied and Junk E-mail Filter lists are imported for users.
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To overwrite existing Junk E-mail Filter lists with new lists, double-click Overwrite or Append Junk Mail Import List.
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Click Apply Changes.
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Select the Check to overwrite list. Uncheck to append. check box.
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Click OK.
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To specify a path to each Junk E-mail Filter list, double-click the settings corresponding to each list (for example, Specify path to Trusted Senders list) and enter a path and file name in the box (for example, in the Specify path to Trusted Senders list box).
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Click OK or click Next setting to specify the path for another Junk E-mail Filter list.
After you complete your customizations for Outlook in the OCT, click Finish to create a customization file and deploy Outlook to your organization.
You can later change an existing Office Outlook 2007 installation to update the Junk E-mail Filter lists by following the procedure and including more recent Junk E-mail Filter files.
For more information about using the Office Customization Tool for configuring an Office installation to deploy files, see Office Customization Tool in the 2007 Office system.
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