You must first obtain the control IDs for the 2007 Office system application controls you want to disable with the custom Disable commands policy setting. For information about downloading files that list the control IDs for built-in controls in all applications that use the 2007 Office system Ribbon, see Office System Document: Lists of Control IDs (http://go.microsoft.com/fwlink/?LinkId=80644) on the Microsoft Download Center.

For information about using Group Policy Object Editor from the Group Policy Management Console Microsoft Management Console (MMC) snap-in, see Using Group Policy Management Console and Group Policy Object Editor in Enforce settings by using Group Policy in the 2007 Office system and Group Policy Management (http://go.microsoft.com/fwlink/?LinkId=81209) on the Microsoft TechNet Web site.

Disable commands with control IDs

The Disable shortcut keys policy setting under the Disable items in user interface\Predefined node includes several built-in shortcut keys that are listed by name in the 2007 Office system Administrative Template (ADM) files. For example, you can disable CTRL+K, the shortcut for the Hyperlink command (Insert tab, Links group). For more information, see Disabling predefined user interface items and shortcut keys.

To disable other shortcut keys, you set the Disable shortcut keys policy setting under the Disable items in User Interface\Custom node and add the virtual key code and modifier for the user interface item that you want to disable. Key is the numerical value for a key (such as V) in Windows. Modifier is the value of either a modifier key such as CONTROL, or a combination of modifier keys in Windows.

The following resources provide information about 2007 Office system combination shortcut keys, function keys, and other common shortcut keys, along with descriptions of their functionality. You need the shortcut key information to use the Custom |Disable shortcut keys policy settings.

• Keyboard shortcuts for Access (http://go.microsoft.com/fwlink/?LinkId=104261)

• Excel shortcut and function keys (http://go.microsoft.com/fwlink/?LinkId=104262)

• Keyboard shortcuts for Outlook (http://go.microsoft.com/fwlink/?LinkId=104263)

• Keyboard shortcuts for PowerPoint 2007 (http://go.microsoft.com/fwlink/?LinkId=104264)

• Keyboard shortcuts for Microsoft Office Word (http://go.microsoft.com/fwlink/?LinkId=104265)

• Keyboard shortcuts for Microsoft Office Visio (http://go.microsoft.com/fwlink/?LinkId=104267)

The following table provides information about keys and modifiers.

Note:
If there are multiple modifier keys for the shortcut key, add the values of the modifier keys together to determine the modifier value to enter in Group Policy Object Editor console. For example, for the ALT+SHIFT combination, you would use the sum of their assigned values, 16+4 = 20.

The following table lists the values for the function keys used by the system.

Disable shortcut keys (Custom)

Policy settings are also available to disable predefined user interface items and shortcut keys for the 2007 Office system applications. These predefined policy settings for the 2007 Office system applications are available in User Configuration\Administrative Templates\<application name>, under the Disable items in user interface\Predefined node of Group Policy Object Editor. Policy settings for disabling user interface items are available for the following applications:

• Microsoft Office Access 2007

• Microsoft Office Excel 2007

• Microsoft Office PowerPoint 2007

• Microsoft Office Word 2007

• Microsoft Office SharePoint Designer 2007

• Microsoft Office Publisher 2007

• Microsoft Office Visio 2007

Administrators can also use policy settings for disabling user interface items for Microsoft Clip Organizer. These policy settings are accessed in the User Configuration\Administrative Templates\Microsoft Office 2007 system\Microsoft Clip Organizer node of Group Policy Object Editor.

For example, the Predefined\Disable commands policy setting for Microsoft Office Word 2007 provides options to disable the following commands:

• Office Button | Word Options | Customize | All Commands | Save As Web Page

• Office Button | Word Options | Customize | All Commands | Web Page Preview

• Office Button | Send | Mail

• Insert | Links | Hyperlink

• Review | Protect | Protect Document

• View | Macros | Macros

• Developer | Code | Macros

• Developer | Code | Record Macro

• Developer | Code | Macro Security

• Developer | Code | Visual Basic

• Developer Templates | Document Template

• Web | Address

Disable predefined commands

The Predefined\Disable shortcuts policy setting for Microsoft Office 2007 Word provides options to disable the following shortcut keys:

• CTRL+F (Home | Editing | Find)

• CTRL+K (Insert | Links | Hyperlink)

• ALT+F8 (Developer | Code | Macros)

• ALT+F11 (Developer | Code | Visual Basic)

Disable predefined shortcut keys

The default tooltip text for disabled 2007 Office system user interface items reads as follows: This command is currently disabled. Your administrator has disabled this command through Group Policy. Press F1 for more help. Administrators can use a Group Policy setting to specify the tooltip text to display for disabled user interface items.

The Tooltip for disabled toolbar buttons and menu items policy setting is available in the User Configuration\Administrative Templates\Microsoft Office 2007 system\Disable items in user interface node in Group Policy Object Editor.

This topic is included in the following downloadable book for easier reading and printing:

• Group Policy overview for Office 2007

See the full list of available books at Office Resource Kit information.

Concepts