Updated: 2008-07-24

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Microsoft Office OneNote 2007 provides a single place to gather different types of information, including text, pictures, digital handwriting, audio and video recordings, and others. In Office OneNote 2007, users can create multiple digital notebooks for different projects or activities, and create folders, sections, and pages within each notebook.

Office OneNote 2007 enables users to gather and centralize any kind of information, find what they are looking for quickly, and share information and best practices with others. Office OneNote 2007 provides team-based virtual work environments that give people access to the same information so that they can be more productive, make more informed decisions faster, and work together more effectively.

New features in Office OneNote 2007 include the following:


You can purchase Office OneNote 2007 as a stand-alone application or as part of the 2007 Microsoft Office system. Office OneNote 2007 is included in two of the 2007 Office system suites: Microsoft Office Enterprise 2007 and Microsoft Office Home and Student 2007.

The 2007 Office system suites are available through the following options:

For more information about purchasing options, see How to buy the 2007 Microsoft Office suites (http://go.microsoft.com/fwlink/?LinkId=121942).

For a free, 60-day trial, see Microsoft Office OneNote 2007 Free Trial (http://go.microsoft.com/fwlink/?LinkId=121943).

Whether purchased individually or as part of the 2007 Office system, every copy of Office OneNote 2007 includes group sharing features such as shared notebooks and shared sessions.

System requirements

The following table shows the system requirements for Office OneNote 2007.

Component Requirement

Computer and processor

500-megahertz (MHz) processor or higher. A 2-gigahertz (GHz) processor or higher is recommended for OneNote Audio Search.


256-megabyte (MB) RAM or higher. 1 GB RAM or higher is recommended for OneNote Audio Search.

Hard disk

1 gigabyte (GB). A portion of this disk space will be freed after installation if the original download package is removed from the hard disk drive.


CD-ROM or DVD drive


1024 × 768 or higher resolution monitor

Operating system

Windows XP with Service Pack (SP) 2, Windows Server 2003 with SP1, or Windows Vista.


Some features require Windows Desktop Search 3.0, Windows Media Player 9.0, Microsoft DirectX 9.0b, Microsoft Active Sync 4.1, microphone1, audio output device; video recording device (such as a webcam), TWAIN-compatible digital camera or scanner, Windows Mobile 2003 powered Smartphone or Windows Mobile 5 powered Smartphone or Pocket PC, or a router that supports Universal Plug and Play (UPnP). Sharing notebooks requires users to be on the same network.

Internet Explorer 6.0 or Internet Explorer 7.0, 32 bit browser only. Internet functionality requires Internet access (fees may apply).

Close-talking microphone is required for OneNote Audio Search. Audio Search is not available in all languages.

Send to OneNote 2007 print driver and Internet Fax are not available on a 64-bit operating system. For more information, see OneNote 64 Bit Print Driver (http://go.microsoft.com/fwlink/?LinkId=122046) in David Rasmussen's Blog.


Actual requirements and product functionality might vary based on your system configuration and operating system.

For more information about other programs in the 2007 Office system, see 2007 Microsoft Office system requirements (http://go.microsoft.com/fwlink/?LinkId=122048).


Users do not need the entire 2007 Office system to use Office OneNote 2007. They can use Office OneNote 2007 either as a separate, stand-alone program or in conjunction with other programs in the 2007 Office system. However, there are some enhanced features that are available when Office OneNote 2007 is installed with other programs in the 2007 Office system. For example, using Office OneNote 2007 with the 2003 or 2007 versions of Outlook enables two-way task synchronization between the two programs. Tasks created in Office OneNote 2007 are added to the Outlook task list automatically, and vice versa. Using Office OneNote 2007 in conjunction with other programs in the 2007 Office system provides the following capabilities:

  • Synchronize tasks between Office OneNote 2007 and the 2003 and 2007 versions of Outlook.

  • Search Office OneNote 2007 files kept on a Microsoft Office SharePoint Portal Server 2003 Web site.

  • Use the Clipboard to copy and paste to and from other files created with 2007 Office system programs.

  • Send notes as an e-mail attachment or as HTML in an Microsoft Office Outlook 2007 or Outlook 2003 message.

  • Use a custom dictionary from Microsoft Office Word. Office OneNote 2007 shares dictionaries with the other programs in the 2007 Office system suites and the Microsoft Office 2003 Editions, so that any words added to a custom dictionary in another program are recognized in Office OneNote 2007.

  • Use the Research task pane to look up information from an intranet or the Web, in addition to online dictionaries, encyclopedias, thesauri, translation services, and reference materials.

  • Create a shared workspace on a Windows SharePoint Services 3.0 site, and open the Shared Workspace task pane in a Web browser or another program in the 2007 Office system. (The Shared Workspace task pane is available with Windows SharePoint Services 3.0 only.)

Additional integration considerations include the following:

  • Office OneNote 2007 works with desktop and portable computers and Tablet PCs.

  • Office OneNote 2007 does not use server or database technology. Peer-to-peer technology is used for live sharing sessions, and shared notebooks are stored on network file shares like other shared documents or files.

  • Office OneNote 2007 has application programming interfaces (APIs) that for adding functionality to transfer data from users' notebooks to your company's business systems. See the OneNote Developer Portal on MSDN (http://go.microsoft.com/fwlink/?LinkId=122049).


If you added custom functionality to OneNote 2003, make sure that you test it carefully in a non-production environment before you upgrade to Office OneNote 2007.


When users first start Office OneNote 2007, their notes are upgraded to the new file format. The upgraded copy is placed in the new OneNote Notebooks folder. Their My Notebook folder from OneNote 2003 remains untouched.

If their notes were converted in a bulk upgrade, any top-level folders were turned into notebooks. Notebooks are a new feature that lets users keep sections separate. If users have additional folders (now called "section groups"), they should consider creating new notebooks and dragging sections out of these folders into the notebooks. This note structure makes navigation between notes more convenient. To make this process easier, users should expand the notebook Navigation Bar while reorganizing their note structure.

Users can use their OneNote 2003 notes after upgrading to Office OneNote 2007. However, because the Office OneNote 2007 file format has changed, all OneNote 2003 files will be read-only in Office OneNote 2007 and some functionality will not be supported, until the files are upgraded. When Office OneNote 2007 first starts, an InfoBar appears, which gives users the option of upgrading their notes. An easy-to-follow dialog box guides users through the simple upgrade process.


Office OneNote 2007 does not support backward compatibility with OneNote 2003. If users are sharing OneNote 2003 files with others who do not have Office OneNote 2007, they should not upgrade those files. This means that after upgrading OneNote 2003 notes to the Office OneNote 2007 format, users will no longer be able to open these notes in OneNote 2003. For more information and help, see the Microsoft Knowledge Base article 923307: You cannot open a OneNote 2007 file in OneNote 2003 (http://go.microsoft.com/fwlink/?LinkId=122051).

For more information about the new file format for Office OneNote 2007, see Why the OneNote 2007 and 2003 file format are different (http://go.microsoft.com/fwlink/?LinkId=122052) in David Rasmussen's Blog.

See Also