The Office 97 policy template files contain system policies that you can use to customize Office applications for your users across a network. This section describes selected system policies that may be of special interest to administrators deploying and maintaining Office 97 in a workgroup or large organization. For the complete list of Office system policies, see "List of Office 97 System Policies" later in this chapter.

Computer Settings

Computer setting policies apply to all users who log on to one computer. If you make the setting to the Default Computer icon, the setting applies to all computers on which these policies are loaded. If you create a new computer icon using the Add Computer command (Edit menu), then the settings apply only to that computer.

You can view and set computer policies in the System Policy Editor by double­clicking the Default Computer icon or, if you have added a new computer, by double­clicking the new computer icon.

Office 97 Policies

The following computer setting policies appear in the Office 97 group in the System Policy Editor.

Computer\Office 97\Default Save

This policy sets the prompt text that the Assistant uses when default save is enabled and the user clicks the Save As command (File menu). The default text is "Other people may not have the latest version of Office, so if you plan to share this file, you should save it in the following format: format."

Computer\Office 97\Uninstall

This policy is associated with the registry value HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows\CurrentVersion
\Uninstall\Office8.0\UninstallString. The default value points to the local version of Office Setup and gives it a parameter to find the installed Setup table file (Off97pro.stf or Off97std.stf). If the location moves, you can point to Setup.exe at the new network location. For example, you can set this policy to newserver\newshare\Setup.exe.

Note   Setting this policy to a new location does not work if any components are run from the server — all Office files must be installed locally. For example, if additional clip art files reside on the server, moving the installation location means users do not have access to the old clip art. To give users access to clip art from the server, you must use the clip art policy described later in this section to point to the new server location.

Computer\Office 97\Assistant\Installed Path

This policy gives the location of the Assistant files (ACT and ACP files). If you move the Assistant files, you can specify the new location of the files with this policy. This location may be a network server. For example, if you want to place all Assistants on a network server, enter that location here, and users will automatically have access to them from the server.

Computer\Office 97\Assistant\Source Path

When a user browses the Assistant Gallery to choose a different Assistant, Office looks for Assistant files in the path specified in the Computer\Office 97\Assistant\Installed Path policy. If an ACP file is found, Office uses this as a preview of the Assistant. If the user chooses that Assistant, Office looks in the path specified in this policy for the equivalent ACT file and installs the file on the user's computer. This path defaults to the administrative installation point or the Office CD from which the user installed Office.

If you want to place the Assistant ACT files in another location, such as on a different server, use this policy to change that location.

Excel Policies

The following computer setting policy appears in the Excel 97 group in the System Policy Editor.

Computer\Excel 97\Converters\Excel 9.0 Import Converters

When Microsoft makes import converters available for future versions of Microsoft Excel, place them on your intranet and use this policy to set a URL to the download location.

Outlook 97 Policies

The following computer setting policy appears in the Outlook 97 group in the System Policy Editor.

Computer\Outlook 97\Use Schedule+

This policy corresponds to the Use Microsoft Schedule+ 95 as my primary calendar option on the Calendar tab in the Options dialog box (Tools menu) in Microsoft Outlook. If this policy is set, Outlook uses Schedule+ 95 for calendar operations. In addition, setting this policy disables the option in Outlook so the user cannot override the setting.

Note   Schedule+ 95 must be installed to use this policy.

PowerPoint Policies

The following computer setting policy appears in the PowerPoint 97 group in the System Policy Editor.

Computer\PowerPoint 97\Converters\PowerPoint 9.0 Import Converters

When Microsoft makes import converters available for future versions of Microsoft PowerPoint, place them on your intranet and use this policy to set a URL to the download location.

Word 97 Policies

The following computer setting policies appears in the Word 97 group in the System Policy Editor.

Computer\Word 97\Spelling Advanced\Default AutoCorrect File

The default Office AutoCorrect (ACL) file is Mso97.acl. When a new user needs an ACL file, it is copied from Mso97.acl and renamed Username.acl. If you want all users to start with a custom ACL file, you can create your own ACL file, save it to a network location, and use this policy to point to it. To create your own ACL file, run Microsoft Word and add entries to the AutoCorrect list with the AutoCorrect command (Tools menu). These changes are saved in the Windows folder.

Note   The new ACL file you create includes all the entries from the default Mso97.acl.

Computer\Word 97\Converters\Word 9.0 Import Converters

When Microsoft makes import converters available for future versions of Word, place them on your intranet and use this policy to set a URL to the download location.

Clip Art Gallery 3.0 Policies

The following computer setting policies appear in the Clip Art Gallery 3.0 group in the System Policy Editor.

Computer\Clip Art Gallery 3.0\Concurrent Database #1, #2, and #3

These three policies may be used to make more clip art content available to users. You can create new Clip Art Gallery databases (CAG files) and store them on a server. They can contain regular clip art files (WMF); picture files (BMP, GIF, and so on); or multimedia files (AVI or WAV). Three policies are included to allow you to divide clip art among one, two, or three files.

Windows Policies

The following computer setting policy appears in the Windows group in the System Policy Editor.

Computer\Windows\Network Install Tab

The Network Install tab in the Add/Remove Programs dialog box (Control Panel) allows you to distribute software that users can install.

To create the Network Install tab, first create an INI file containing a section called AppInstallList with a collection of name and value pairs. The user sees the application name listed on the Network Install tab, and the value specifies which command installs the software. For example, the following entry adds three new list box items to the Network Install tab — Developer Tools, Productivity Tools, and Games:

[AppInstallList]Developer
Tools=*\\central\tools\develop\setup.exe
Productivity Tools=*\\central\tools\prod\setup.exe
Games=*\\central\tools\games\setup.exe

User Settings

User setting policies apply to all users regardless of the computer to which they log on. If you make the setting to the Default User icon, then the setting applies to all users logged on to computers that load these policies. If you create a new user or group icon using the Add User or Add Group command (Edit menu), then the settings apply only to that user or users in that group, regardless of which computer they log on to.

You can view and set user policies in the System Policy Editor by double­clicking the Default User icon or, if you have added a new user or group, by double­clicking the new user or group icon.

Microsoft on the Web Policies

The user setting policies described in the following sections appear in the Help_Microsoft on the Web group in the System Policy Editor. They correspond to commands on the Microsoft on the Web submenu (Help menu) in the Office applications.

For more information about customizing the commands that appear on the Microsoft on the Web submenu, see "Customizing Office Connections to the World Wide Web," in Chapter 7, "Customizing and Optimizing Microsoft Office." The instructions in Chapter 7 describe how to use the Windows Registry Editor to disable commands on this menu and add your own custom commands. You can accomplish the same tasks for multiple users at one time by using the policies described in this section. In addition, you can set a policy that resets the commands on this menu to the default whenever users log on to the network.

Note   These three policies should be used one at a time. If you set more than one, only the last policy set takes effect. For example, you might select the Customize submenu policy and enter several commands, and then select the Disable submenu policy and save the file. In this case, the Microsoft on the Web submenu on the user's computer is disabled, not customized.

User\application\Internet\Help_Microsoft on the Web\Customize submenu

This policy allows you to customize the commands that appear on the Microsoft on the Web submenu (Help menu) in any Office 97 application. If you open this policy under the Office 97 group in the System Policy Editor, then you can customize the first set of as many as eight commands displayed on the menu. If you open this policy under an application group (for example, the Word 97 group), then you can customize the second set of as many as eight commands (the application­specific commands) displayed on the menu. You cannot customize the last command on the menu, which is a hyperlink to the Microsoft home page on the World Wide Web.

When you select the Customize submenu policy in the System Policy Editor, the Settings for Customize submenu box displays text boxes in which you can enter as many as eight menu commands. Initially, the default commands are displayed. The custom string you enter for each command is identical to the string used in the Value data field in the Windows registry. For more information about the format of these commands, see "Customizing Office Connections to the World Wide Web," in Chapter 7, "Customizing and Optimizing Microsoft Office."

Note   In this policy, application may be Access 97, Excel 97, Outlook 97, PowerPoint 97, or Word 97.

User\application\Internet\Help_Microsoft on the Web\Reset Submenu to Original Defaults

This policy deletes all customized commands on the Microsoft on the Web submenu, which causes the application to use the default settings. After this policy is set, the HKEY_CURRENT_USER\Software\Microsoft\Office\8.0\application\WebHelp registry key still exists, but all of the Command1 to Command8 value entries are deleted. This is equivalent to using the Customize submenu policy to set all of the value entries to empty strings.

Note   In this policy, application may be Office 97, Access 97, Excel 97, Outlook 97, PowerPoint 97, or Word 97.

User\application\Internet\Help_Microsoft on the Web\Disable Submenu

This policy disables the commands on the Microsoft on the Web submenu. If you open this policy under an application group in the System Policy Editor, then the application­specific commands and the separator line are removed. If you also disable the Office­wide commands (by opening this policy under the Office 97 group), then the default commands are displayed but they are unavailable.

Note   In this policy, application may be Office 97, Access 97, Excel 97, Outlook 97, PowerPoint 97, or Word 97.

Internet Policies

The following user setting policies affect user access to various resources available on the Internet. These policies appear under several application groups in the System Policy Editor.

User\Office\Internet\FTP Sites\Add FTP Sites

This policy adds up to 10 FTP sites under the Look in box in the Open dialog box (File menu). When you set this policy in the System Policy Editor, the Settings for Add FTP Sites list displays 10 FTP sites. The registry keys associated with these site addresses are HKEY_CURRENT_USER\Software\Microsoft\Office\8.0\Common\Internet\FTP Sites\site_0 through site_9. The value name is Site Name and its value is ftp://address. There can be more than 10 sites in the list, but the Office template can set only 10 at one time.

To enter an FTP site, you must type ftp:// in front of the site address. By default, the Office template file enters ftp://ftp.microsoft.com/ for the first site and enters the ftp:// prefix for the remaining sites.

Each time the user logs on, Windows adds the sites identified in the policy to the list of sites in the registry if they do not already exist. If you change the sites in the policy, the new sites are added to the registry the next time a user logs on.

Note   To remove FTP sites from the user's registry, use the Delete FTP Sites policy.

User\Office\Internet\FTP Sites\Delete FTP Sites

This policy is used to remove FTP sites from the Open dialog box (File menu). The policy can clear only the first 10 sites in the user's registry. If a user has 15 sites, then the first 10 are cleared the first time the user logs on, and the remaining 5 are cleared the second time the user logs on (provided the user has not added more FTP sites in the meantime).

Note   If you set both this policy and the Add FTP Sites policy, as many as 10 existing sites are deleted from the user's registry before the new sites are added.

User\application\Internet\Converters\Future File Format Converters

Office applications use the registry value set by this policy to find additional file converters. By setting this policy to an intranet site, for example, you can install new converters on the server as they become available and give users access to them. To define a Web site with this policy, enter the URL.

Note   In this policy, application may be Excel 97, Outlook 97, PowerPoint 97, or Word 97.

This policy is similar to the policy Computer\application\Converters\application9.0 Converters described earlier in this chapter, but there are several significant differences. The policy User\application\Internet\Converters\Future File Format Converters addresses any site on the corporate intranet or on the Internet, and Office applications download converters found at the site to the user's hard disk to be used locally.

The policy Computer\application\Converters\application9.0 Converters also references a site on the intranet; but instead of copying the converters locally, the Office applications use them over the network. Also, this policy is specific to the future version of Office 9.0. The Web site referenced by policy User\application\Internet\Converters\Future File Format Converters may contain a variety of future file format converters.

User\Internet Explorer 3.0\Options_Navigation

This policy allows you to set the Start Page and Search Pages for Microsoft Internet Explorer version 3.0 by entering a URL. The associated registry key is HKEY_CURRENT_USER\Software\Microsoft\Internet Explorer\Main, and the value entries are Start Page = URL and Search Page = URL.

Web Search Policies

The following user setting policy appears in the Web Search group in the System Policy Editor. The Internet Lookup Options policy enables the On the Internet and On Web FindFast Index commands to appear on the Look Up submenu, which appears on the Word shortcut menu when the Ilookup.dot template is properly installed.

For more information about Ilookup.dot and the Look Up command, see "Using the Look Up Command to Search the Internet" in Chapter 25, "Web Support in Microsoft Office Applications."

User\Office 97\Internet\Web Search\Internet Lookup Options

This policy sets the values in the Internet Lookup Options subkey in the Windows registry. The following table describes and provides examples for each of the value entries in the Internet Lookup Options subkey.

Value entry	Description	Example value
Server Friendly Name	Specifies the unique friendly name given to the index when it was created. The friendly name is specific to the base URL and path of the index.	Doc Server
Server Base URL or UNC	Specifies the path to Webserch.dll, which is installed with Web Find Fast.	http://webserver/websearch/webserch.dll
Index Path	Specifies the name of the Web Find Fast index to be searched; used when multiple indexes share the same base URL.	ProductSpecs
Template Path	Specifies the path of the template that Web Find Fast uses to generate the results page.	http://webserver/websearch/results.htm
GIF Path	Specifies the path of the GIF images that Web Find Fast uses on the results page. This path is relative to the template path.	/images
Properties	Specifies the document properties that Web Find Fast includes on the results page. A T value returns the property; an F value does not. The property order is: GIF icon (of document type) Title Author Keywords Subject Date last modified Comments Category Size Contents URL	TTTTTFTTFTF This example returns the following properties for each found document: GIF icon (of document type) Title Author Keywords Subject Comments Category Contents
Protocol	Specifies whether to return the links to the found documents as File: or HTTP:.	HTTP
Sort By	Specifies how to sort the found items on the results page. Sort options are: Author SavedDate FileName Size Relevance The search string	Relevance

Office 97 Policies

The following user setting policies affect Office applications in general. These appear under the Office 97 heading in the System Policy Editor.

User\Office 97\Common\User Templates

This policy defines a path to user templates on a network server or on the hard disk. These templates are added to the list of local templates in the New dialog box with tabs for subfolders of the Program Files\Microsoft Office\Templates folder. (The New dialog box is displayed when you click New Office Document on the Windows Start menu, or when you click New on the File menu in any Office application.)

User\Office 97\Common\Workgroup Templates

This policy defines a path to workgroup templates on a network server or on the local hard disk. These templates are merged with local templates in the New dialog box with tabs for subfolders of the Program Files\Microsoft Office\Templates folder. (The New dialog box is displayed when you click New Office Document on the Windows Start menu, or when you click New on the File menu in any Office application.)

User\Office 97\Common\Personal Folder

This policy specifies the location of the My Documents folder by modifying the Personal value entry in the key HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Explorer\User Shell Folders. Windows propagates the Personal value from this key to the subkey Windows\CurrentVersion\Explorer\Shell Folders.

On Windows 95, both the User Shell Folders subkey and the Shell Folders subkey are type REG_SZ (strings). On Windows NT Workstation 4.0, however, the User Shell Folders subkey is type REG_EXPAND_SZ (expandable string), which allows it to store environment variables such as %homedir%, %username%, and %userprofile%. When the Windows NT Workstation shell propagates the Personal value from User Shell Folders to Shell Folders, it also expands any environment variables.

For example, if the registry contains:

…\User Shell Folders Personal = %userprofile%\Personal

This is expanded on Windows NT Workstation 4.0 to:

…\Shell Folders Personal = c:\winnt\profiles\laurac\Personal

In addition to setting these keys, this policy disables the Personal Folder path for each individual application by deleting the value entries for the following subkeys under HKEY_CURRENT_USER. These values are deleted so that applications use the common Office personal folder.

Subkey	Value name
Software\Microsoft\Office\8.0\Excel\Microsoft Excel	DefaultPath
Software\Microsoft\Office\8.0\Access\Settings	Default Database Directory
Software\Microsoft\Office\8.0\PowerPoint\Recent Folder List\Default	@
Software\Microsoft\Office\8.0\Binder	DefaultDirectory
Software\Microsoft\Office\8.0\Word\Options	DOC­PATH

Note   The @ symbol for PowerPoint means that PowerPoint uses the Default value, which has no value name.

By using environment variables in Windows NT Workstation 4.0, the following steps show how to create separate My Documents folders for users on a single network server.

1. Create a folder on a network location and give all users read and write access.

   For example, create the network share Server\UserData.

2. Add a home directory to users' profiles.

   For example, map Z: to Server\UserData\%username%.

3. Use this policy to set the personal folder to %homedir%\%username%.

   The environment variables %homedir% and %username% are substituted in the registry as appropriate for each user.

You may want to store user data so the user has separate personal folders for each application. The Office policy templates define only a global personal folder for all Office applications. By modifying the policy template, however, you can create policies for each individual application.

User\Office\Common\Sound

This policy turns Office sounds on or off for all applications.

Microsoft Access Policies

Access­specific policies appear under the Access 97 heading in the System Policy Editor.

Access supports Internet settings similar to those supported by the other Office applications. The remaining Access policies represent options available in the Options dialog box (Tools menu).

Note    Access does not support a default Save As format, so there is no corresponding policy.

Excel Policies

The following user setting policies are used by Excel. These appear under the Excel 97 heading in the System Policy Editor.

User\Excel 97\Tools_Options\General\Alternate Startup Folder

This policy specifies that the alternate startup folder should be used for default workbook or worksheet templates. If the file Book.xlt is in the alternate startup folder, it is copied when the user clicks the New command (File menu). Similarly, if the user clicks the Worksheet command (Insert menu), Excel looks for Sheet.xls in the alternate startup folder. You can use these templates to specify such worksheet elements as fonts and page formatting for printing.

User\Excel 97\Tools_Options\Transition\Default Save

This policy is used to set the default format in which to save Excel workbooks. Valid formats include the following:

• Microsoft Excel 97 Workbook
• Microsoft Excel 97 & 5.0/95 Workbook
• Microsoft Excel 5.0/95 Workbook
• Microsoft Excel 4.0 Workbook
• Microsoft Excel 4.0 Worksheet
• Microsoft Excel 3.0 Worksheet
• WK4 (1­2­3)
• WK3, FM3 (1­2­3)
• WK3 (1­2­3)
• WK1, FMT (1­2­3)
• WK1, ALL (1­2­3)
• WK1 (1­2­3)
• WKS (1­2­3)
• WQ1 (QuattroPro/DOS)

User\Excel 97\Miscellaneous\Personal Toolbars

Custom toolbar settings are stored in Username8.xlb, which is located in the Excel folder. Use this policy to change the location for the XLB file. If there is no XLB file in the new location, Excel creates one. The location can be a local folder, or you can set it to a folder on a network server.

When you enter the new location, be sure to include the trailing backslash (\) as shown here:

server\share\folder\

User\Excel 97\Miscellaneous\Chart Gallery

This policy specifies the path to a custom chart gallery. The file name is Xlusrgal.gra.

Note   This policy applies only to Excel. The policy User\Office\Common\Chart Gallery is a similar policy for other Office applications; that policy uses the file name Grusrgal.gra.

Outlook Policies

The following user setting policies are used by Outlook. These appear under the Outlook 97 heading in the System Policy Editor.

User\Outlook 97\Tools_Options\E­mail\WordMail

This policy allows you to set WordMail as the electronic mail (e­mail) editor. Valid options are Always, Never, and If there is enough RAM. The third option checks the computer, and if there is 16 MB or more on a Windows 95 operating system or 24 MB or more on a Windows NT operating system, the option is set.

User\Outlook 97\Tools_Options\E­mail\WordMail Template

This policy allows you to specify a path to a WordMail template. This can be a network location.

User\Outlook 97\Tools_Options\Journal\Automatically record these items

You can use this policy to determine which events, such as e­mail or meeting requests, create journal entries.

User\Outlook 97\Tools_Options\Journal\Also record these files

You can use this policy to set which Office applications create journal entries.

User\Outlook 97\Tools_Options\Journal\ Journal Entry Options

This policy allows you to choose whether double­clicking a journal entry opens the entry or opens the associated item (such as a Word document).

User\Outlook 97\Miscellaneous\Disable Forms Designer

This policy allows you to disable the Forms Designer so that the user cannot create or modify custom Outlook forms.

PowerPoint Policies

The following user setting policies are used by PowerPoint. These appear under the PowerPoint 97 heading in the System Policy Editor.

User\PowerPoint 97\Tools_Options\Save\Default Save

This policy is used to set the default format in which to save PowerPoint presentations. Valid formats include the following:

• Microsoft PowerPoint 3.0
• Microsoft PowerPoint 4.0
• Microsoft PowerPoint 95
• Microsoft PowerPoint 95 & 97
• Microsoft PowerPoint 97

User\PowerPoint 97\Miscellaneous\No Edit Time

This policy allows you to turn off the document property Total Editing Time, which appears on the Statistics tab in the Document Properties dialog box (File menu). The field is still displayed, but it always shows 0 minutes.

User\PowerPoint 97\Miscellaneous\Multimedia Directory

This policy specifies a location for AVI and WAV files inserted by the Movie from File or Sound from File commands (Insert menu, Movies and Sounds submenu). This location may be on a network server. The user cannot set this location in PowerPoint. The default location is the folder in which Office Media was installed (for example, C:\Windows\Media\Office 97). This policy allows you to make additional multimedia content available on the network.

User\PowerPoint 97\Miscellaneous\Picture Directory

This policy specifies a location for clip art files inserted by the From File command (Insert menu, Picture submenu). This location may be on a network server. The user cannot set this location in PowerPoint. The default is the Microsoft Office\Clip Art folder on the user's computer. This policy allows you to make additional multimedia content available on the network.

User\PowerPoint 97\Miscellaneous\Template Directory

This policy specifies a location for template files attached by the Apply Design command (Format menu). This location may be on a network server. The user cannot set this location in PowerPoint. The default is the Program Files\Microsoft Office\Templates\Presentations Designs folder on the user's computer.

Note   The User\Office 97\Common\User Templates and User\Office 97\Common\Workgroup Templates policies described earlier in this section can also set the PowerPoint template used when the user clicks the Open command (File menu).

User\PowerPoint 97\Miscellaneous\Personal Toolbars

This policy is similar to the Excel policy of the same name described earlier in this section.

Custom toolbar settings are stored in Username8.pcb, which is located by default in the Windows folder. Use this policy to change the location for the PCB file. If there is no PCB file in the new location, PowerPoint creates one. The location can be a local folder, or you can set it to a folder on a network server.

Note   Unlike the corresponding Excel policy, the trailing backslash (\) is not required in the path.

Word Policies

The following user setting policies are used by Word. These appear under the Word 97 heading in the System Policy Editor.

User\Word 97\Tools_Options\Save\Default Save

This policy is used to set the default format in which to save Word documents. Valid formats include the following:

• Word 97
• Word 6.0/95
• Word 2.x for Windows
• Word 5.0 for Macintosh
• Word 5.1 for Macintosh
• WordPerfect 5.x for Windows
• WordPerfect 5.1 for DOS
• Works 3.0 for Windows
• Works 4.0 for Windows
• HTML Document
• Rich Text Format

User\Word 97\Tools_Options\File Locations

This policy sets the various file locations used by Word and corresponds to options on the File Locations tab in the Options dialog box (Tools menu).

Note   Two locations are not specified in this policy. One of these corresponds to the Template option on the File Locations tab in the Options dialog box (Tools menu), which is specified in the User\Office 97\Common policy (the template path for all Office applications). The other location corresponds to the User Options option.

User\Word 97\Tools_AutoFormat\AutoCorrect\Plain Text WordMail Documents

This policy allows you to change the default value of the Plain text WordMail Documents option on the AutoFormat tab in the AutoCorrect dialog box (Tools menu). It is selected by default.

Microsoft Query Policies

The following user setting policies are used by Microsoft Query. These appear under the Query 97 heading in the System Policy Editor.

User\Query 97\File_New\Data Source Folders

You can use this policy to create a list of folders to be displayed in the Choose Data Source dialog box. (To display the dialog box, click New on the File menu.) Files with a .dsn extension are displayed on the Databases tab; files with a .dqy extension are displayed on the Queries tab.

To add folders to the Choose Data Source dialog box

1. In the System Policy Editor, select the User\Query 97\File_New\Data Source Folders policy.
2. In the Settings for Data Source Folders box, click Show.
3. In the Show Contents dialog box, click Add.
4. In the Add Item dialog box, enter a path (this may be a network location), and then click OK.
5. Repeat Steps 3 and 4 for each folder you want to add.

User\Query 97\File_New\Use Wizard

This policy controls the state of the check box in the Choose Data Source dialog box. (To display the dialog box, click New on the File menu.) If the check box is selected, Query edits and creates queries using the Query Wizard.

User\Query 97\Edit_Options\Disable Options

This policy disables the Options command (Edit menu), making the user settings in the Options dialog box unavailable.

User\Query 97\Edit_Options\Connection Timeout

This policy sets the Cancel the connection if not connected within number seconds option in the Options dialog box (Edit menu). In the System Policy Editor, you can set the value for number.

User\Query 97\Edit_Options\Limit Records

This policy sets the Limit number of records returned to numberrecords option in the Options dialog box (Edit menu). In the System Policy Editor, you can set the value for number.

User\Query 97\Edit_Options\Auto Disconnect

This policy sets the Keep connections open until MS Query is closed option in the Options dialog box (Edit menu).

User\Query 97\Edit_Options\Disable Edit

This policy sets the Disable ability to edit query results option in the Options dialog box (Edit menu).

User\Query 97\Edit_Options\Table Options\Show Tables

This policy sets the Tables option in the Table Options dialog box (Table menu, Add Tables submenu).

User\Query 97\Edit_Options\Table Options\Show Views

This policy sets the Views option in the Table Options dialog box (Table menu, Add Tables submenu).

User\Query 97\Edit_Options\Table Options\Show System Tables

This policy sets the System Tables option in the Table Options dialog box (Table menu, Add Tables submenu).

User\Query 97\Edit_Options\Table Options\Show Synonyms

This policy sets the Synonyms option in the Table Options dialog box (Table menu, Add Tables submenu).

User\Query 97\Records\Automatic Query

This policy sets the Automatic Query option on the Records menu. When this option is selected (a check mark appears next to the Automatic Query command on the menu), then every time you add a field to a query, the query is updated. Clear this option if you have large queries that take a long time to run.

User\ODBC 3.0\Default DSN Folder

This policy allows you to specify a default folder for ODBC file data source names (DSNs). A file DSN specifies a database name, the ODBC used to gain access to the database, and additional connection information and settings. The contents of the specified folder are displayed on the Databases tab in the Choose Data Source dialog box when you create or edit a query. The default folder created by Setup is C:\Program Files\Common Files\ODBC\Data Sources.

Bookshelf Policies

The following user setting policy is used by Microsoft Bookshelf. This appears under the Bookshelf heading in the System Policy Editor.

User\Bookshelf\Location of Bookshelf Content

This policy allows you to enter a path to the location of Bookshelf files. You can change this setting if you want to move Bookshelf to a different server.

This section lists all policies available in the policy template files. The order in this section corresponds to the order in which the policies are defined in the Office policy template files, and closely matches the order in which they appear in the System Policy Editor.

The policies in the templates have been arranged in two sections. Policies grouped under the heading "User Settings" are specific to the user currently logged on to a computer. These policies correspond to HKEY_CURRENT_USER keys in the Windows registry. Policies grouped under the heading "Computer Settings" apply to all users running a particular computer. These policies correspond to the HKEY_LOCAL_MACHINE keys in the Windows registry.

Under these headings, the policies are grouped by component or (when applicable) by how the corresponding option may be set by the user. For example, all Office 97 Office Assistant policies are grouped together, and all policies that correspond to the Edit tab in the Options dialog box (Excel Tools menu) are grouped together.

Policies in the Off97w95.adm Template

Computer Settings

Office 97
	Default Save
	 Prompt Text
	Disable Password Caching
	Uninstall
	 Command to point Add/Remove to new network install location
	Assistant
	 Installed Path
		Location of actor (.act) and preview (.acp) files.
	 Source Path
		Location where additional actor (.act) files can be found.
 
Excel 97
	Microsoft Map
	 Map Data
		Directory where map data is stored
	 Search Paths
		Directories where shared map data is stored
	Converters
	 Excel 9.0 Import Converter
		Path for Excel 9.0 import converter
 
 PowerPoint 97
	Converters
	 PowerPoint 9.0 Import Converter
		Path for PowerPoint 9.0 import converter
 
 Word 97
	Spelling Advanced
	 Default AutoCorrect File
		Path to default AutoCorrect file for new users
	 Custom Dictionaries
		Value Name = 2­10.  Value = Dictionary Path
	 New Dictionary Locations
		Spelling English (United States)
			 Path to MSSP2_EN.LEX
		Spelling English (British)
			 Path to MSSP2_EN.LEX
		Spelling English (Australia)
			 Path to MSSP2_EN.LEX
		Thesaurus English (United States)
			 Path to MSTH_AM.LEX
		Thesaurus English (British)
			 Path to MSTH_AM.LEX
		Hyphenation English (United States)
			 Path to HY_EN.LEX
		Hyphenation English (British)
			 Path to HY_EN.LEX
		Grammar English (United States)
			 Path to MSGR_EN.LEX
	Converters
	 Word 9.0 Import Converter
		Path for Word 9.0 import converter
		Name of converter:
 
 Clip Art Gallery 3.0
	Concurrent Database #1
	 multimedia (.avi and .wav files), or photos (.bmp, .jpg, .gif etc)
   Concurrent Database #2
	 multimedia (.avi and .wav files), or photos (.bmp, .jpg, .gif etc)
	Concurrent Database #3
	 multimedia (.avi and .wav files), or photos (.bmp, .jpg, .gif etc)

Windows
	Network Install Tab
	 Location of INI file with list of network install locations.

User Settings

Office 97
	Common
	 Personal Folder
		Path to Personal folder used by all apps
	 User Templates
		Path to User Templates folder
	 Workgroup Templates
		Path to Workgroup Templates folder
	 Sound
	 Chart Gallery
		Chart gallery path
	Assistant
	 Default State
	 Choose File
		Filename of assistant (*.act)
	 Position
		Distance from left of screen
		Distance from top of screen
	 Options Tab
		Respond to F1 key
		Help with wizards
		Display alerts
		Search for both product and programming help
		Move when in the way
		Guess help topics
		Make sounds
		Using features more effectively
		Using the mouse more effectively
		Keyboard shortcuts
		Only show high priority tips
		Show the Tip of the Day at startup
	Internet
	 FTP Sites
		Delete FTP Sites
		Add FTP Sites
			 Site:
	 Web Search
		Internet Lookup Options
			 Server Friendly Name
			 Server Base URL or UNC
			 Index Path
			 Template Path
			 GIF Path
			 Properties
			 Protocol
			 Sort By
	 Help_Microsoft on the Web
		Customize submenu
		Reset submenu to original defaults
		Disable submenu
	Tools_Customize
	 Options
		Menu Animation
		Large Icons
		Show ToolTips
		Always show shortcut keys
	 Office Wizards
	Binder Options
	 Single Print Job
	Visual Basic Editor
	 Help_Microsoft on the Web
		Customize submenu
		Reset submenu to original defaults
		Disable submenu
 
 Excel 97
	Tools_Options
	 Edit
		Move Enter Direction
			 Move selection after Enter
		Fixed Decimal
	 General
		Recently Used File List
			 Entries on recently used file list
		Default Sheets
			 Sheets in new workbook
		Font
			 Name,Size
		Alternate Startup Folder
			 Alternate startup file location
	 Transition
		Default Save
			 Save Excel files as:
		Menu Key
			 Excel menu or Help key:
	 BitFields
		Options value
		Options3 value
		Options5 value
		Options6 value
		Options95 value
	Microsoft Map
	 Map Matching
		Time Limit (secs)
	 Sizing Units
		Feature Sizing Units
	 Compact Legends
	 Auto Correct
	Internet
	 Help_Microsoft on the Web
		Customize submenu
		Reset submenu to original defaults
		Disable submenu
	 Converters
		Future File Format Converters
			 URL for Converter
	Miscellaneous
	 Personal Toolbars
		Path to roving custom toolbar
	 Run Query
		Path to saved queries folder
	 Chart Gallery
		Chart gallery path
 
 PowerPoint 97
	Tools_Options
	 View
		Startup dialog
		New slide dialog
		Status bar
		Vertical ruler
		Popup menu on right mouse click
		Show popup menu button
		End with blank slide
	 General
		Recently Used File List
			 Enable recently used file list
			 Size of recently used file list
		Macro Virus Protection
		Link Sounds File Size
			 Link sounds with file size greater than (Kb):
	 Edit
		Replace straight quotes with smart quotes
		Automatic word selection
		Use smart cut and paste
		Drag­and­Drop text editing
		Inserting
		Undo
			 Maximum number of undos:
	 Print
		Background Printing
	 Save
		Allow fast saves
		Prompt for file properties
		Full text search information
		AutoRecovery
			 Save AutoRecovery info
			 AutoRecovery save frequency (min):
		Default Save
			 Save PowerPoint files as:
	 Spelling
		Background spelling
		Hide spelling errors
		Suggest Always
		Ignore words in UPPERCASE
		Ignore words with numbers
	 Advanced
		Picture
			 Render 24­bit bitmaps at highest quality
			 Export pictures:
	Internet
	 Help_Microsoft on the Web
		Customize submenu
		Reset submenu to original defaults
		Disable submenu
	 Converters
		Future File Format Converters
			 URL for Converter
	Miscellaneous
	 Personal Toolbars
		Path to roving custom toolbar
	 Multimedia Directory
	 Template Directory
	 Picture Directory
	 No Edit Time
		Do not display edit time in document statistics
  
Word 97
	Tools_Options
	 General
		Help for WordPerfect users
		Macro Virus Protection
	 Edit
		Picture Editor
			 Picture editor:
	 Print
		Background Print
	 Save
		Default Save
			 Save Word files as:
		Background Save
	 Spelling & Grammar
		Background Spelling
		Background Grammar
	 File Locations
		Clipart Pictures
			 Path to Clipart Pictures folder
		AutoRecover Files
			 Path to AutoRecover Files folder
		Tools
			 Path to folder containing dictionaries, filters and text converters
		Startup
			 Path to Startup folder
	Tools_AutoCorrect
	 AutoFormat
		Plain Text WordMail Documents
	Internet
	 Help_Microsoft on the Web
		Customize submenu
		Reset submenu to original defaults
		Disable submenu
	 Converters
		Future File Format Converters
			 URL for Converter
	Web Page Authoring
	 Bullet Path
	 Dialog Bullet Path
	 Horizontal Line Path
	 Dialog Horizontal Line Path
	 Local Content
	 Workgroup Content
	 Local Page Styles
	 Workgroup Page Styles
	 Clipart URL
	 Template URL
	 AutoUpDate
	 AutoUpDate Address
	Miscellaneous
	 Date Format
		Default date format:
	 Time Format
		Default time format:
	 No Edit Time
 
 Windows
	Internet Settings
	 Proxy Server
	 Proxy Override
	 Proxy Enable
 
 Internet Explorer 3.0
	Options_Navigation
	 Start Page
	 Search Page
 
 Bookshelf
	Location of Bookshelf Content
	Remove Tools_Look Up Reference menu from Excel

Policies in the Access97.adm Template

User Settings

Access 97
	Tools_Options
	 View
		Status Bar
		Startup Dialog
		Hidden Objects
		System Objects
		Macro Names Column
		Macro Conditions Column
	 General
		Sort Order
			 New Database Sort Order
		Sound
		Hyperlink Colors
			 Already viewed
			 Not yet viewed
		Hyperlink Underline
		Hyperlink Address
		Print Margins
			 Left Margin
			 Right Margin
			 Top Margin
			 Bottom Margin
	 Edit/Find
		Find/Replace
			 Default Find/Replace Behavior
		Record Changes
		Document Deletions
		Action Queries
	 Datasheet
		Default Colors
			 Font
			 Background
			 Gridlines
		Default Font
			 Name
			 Weight
			 Size
			 Underline
			 Italics
		Horizontal Gridlines
		Vertical Gridlines
		Column Width
			 Default Column Width
		Cell Effect
			 Default Cell Effect
		Animations
	 Tables/Queries
		Field Sizes
			 Default Text Field Size
			 Default Number Field Size
		Field Type
			 Default Field Type
		AutoIndex
			 AutoIndex on Import/Create
		Show Table Names
		Output All Fields
		Enable AutoJoin
		Run Permissions
	 Forms/Reports
		Selection Behavior
		Form Template
		Report Template
		Event Procedures
	 Keyboard
		Move After Enter
		Arrow Key Behavior
		Behavior Entering Field
		Cursor Stop
	 Module
		Font
			 Name
			 Size
		Coding Options
			 Auto Indent 
			 Auto Syntax Check
			 Break On All Errors
			 Require Variable Declaration
			 Compile On Demand
			 Auto Statement Builder
			 Auto Quick Info
			 Auto Value Tips
			 Tab Width
		Window Options
			 Full Module View
			 Procedure Separator
			 Drag­and­Drop Text Editing
			 Debug Window On Top
			 Margin Indicator Bar
	 Advanced
		Default Record Locking
		Ignore DDE Requests
		Enable DDE Refresh
		OLE/DDE Timeout
			 OLE/DDE Timeout (sec)
		Update Retries
			 Number of Update Retries
		ODBC Refresh
			 ODBC Refresh Interval (sec)
		Refresh Interval
			 Refresh Interval (sec)
		Update Retry
			 Update Retry Interval (msec)
		Default Open Mode
			 Default Open Mode for Databases
	Internet
	 Help_Microsoft on the Web
		Customize submenu
		Reset submenu to original defaults
		Disable submenu
 

Policies in the Outlk97.adm Template

Computer Settings

 Outlook 97   
	Use Schedule+

 User Settings

Outlook 97
	Tools_Options
	 General
		Warn Before Deleting
		Synchronize Folders
	 E­Mail
		Process delivery, read, and recall receipts on arrival
		Process requests and responses on arrival
		Delete receipts and blank meeting responses after processing
		WordMail
			 Use WordMail as e­mail editor
		WordMail Template
			 Path and file name of WordMail template
	 Calendar
		Work Week
		First Day of Week
		First Week of Year
		Working Hours
			 Start time:
			 End time:
		Appointment defaults
			 Duration (min)
			 Reminder (min)
		Show Week Numbers
		Use Schedule+
	 Tasks/Notes
		Reminder Time
			 Reminder time:
		Set Reminders
		Track Tasks
		Send Status Reports
		Task color options
			 Overdue tasks:
			 Completed tasks:
		Work Settings
			 Hours per day:
			 Hours per week:
		Note Defaults
			 Color:
			 Size:
			 Show time and date
	 Journal
		Automatically record these items
			 E­mail message
			 Fax 
			 Meeting cancellation
			 Meeting request
			 Meeting response
			 Task request
			 Task response
		Also record these files
			 Microsoft Access
			 Microsoft Office Binder
			 Microsoft Excel
			 Microsoft PowerPoint
			 Microsoft Word
		Journal Entry Options
			 Double­clicking a journal entry:
	 Reminders
		Reminder Options
			 Display the reminder
			 Play reminder sound
			 Sound filename:
	 Spelling
		Suggest Replacements
		Check Spelling
		Ignore Uppercase
		Ignore Numbers
		Ignore Original
	Internet
	 Help_Microsoft on the Web
		Customize submenu
		Reset submenu to original defaults
		Disable submenu
	 Converters
		Future File Format Converters
			 URL for Converter:
	Miscellaneous
	 Disable Forms Designer

Policies in the Query97.adm Template

User Settings

Query 97
	File_New
	 Data Source Folders
		Enter paths to data sources
	 Use Wizard
	Edit_Options
	 Disable Options
	 Connection Timeout
		within
	 Limit Records
		to
	 Auto Disconnect
	 Disable Edit
	Table Options
	 Show Tables
	 Show Views
	 Show System Tables
	 Show Synonyms
	Records
	 Automatic Query
 
ODBC 3.0
	Default DSN Folder
	 Folder where ODBC 3.0 File DSNs are created