Saving the Recognized Text in RTF, DOC and Word XML Formats

Important! The option of saving in Word XML is only available for Microsoft Word 2003.

All saving options for RTF, DOC and Word XML formats are set on the RTF/DOC/Word XML tab in the Formats Settings dialog. To open this dialog, click the Formats Settings button on the Save tab of the Options dialog or press CTRL+SHIFT+X.

Note:  When saving text in RTF, DOC and Word XML formats, ABBYY FineReader uses the fonts set on the Save tab in the Options dialog (Tools>Options menu) or those you set during text editing in the Text window.

The following options enable you to customize the saving mode so that the resulting document is most suitable for later retrieval and processing:

• Page layout options
• Paper size options
• Text settings
• Picture settings

Retaining page layout

Layout retention modes are set in the Retain layout group. The following choices are available:

• Original layout
  Select this option if you wish the recognition results to look exactly like the original document.
  Note: This option will not allow a lot of editing in the recognized text. It is most suitable for short artistic or brochure-like documents.
• Columns, tables, paragraphs, fonts
  This option will retain the original layout in full, but in some cases there might be a slight difference from the original layout. Select this option if you are planning a lot of editing and re-formatting in the recognized text.
• Tables, paragraphs, fonts
  Select this option if you need the content of the original document, but do not need to retain the exact layout of the document.

Setting up the paper size

You may select the default paper size that will be used for saving in RTF, DOC or Word XML format. To do this, specify the required paper size in the Default paper size drop-down list.

Tips.

1. If you do not find a suitable paper size in the list, you can add your own - custom - paper size. In order to do this, select the Add custom paper size item from the list and in the dialog that appears specify the name, height and width for the custom paper size.
2. To ensure the recognition results fit the paper size, select the Increase paper size if content does not fit option. ABBYY FineReader will automatically select the most suitable paper size when saving the recognized text and pictures.

Text settings

Note that the default values of Text settings (an option is set or not) depend on the page layout retention mentioned above.

• Keep line breaks
  This option saves the the original arrangement into lines to be retained the RTF/DOC/Word XML format.
• Keep page breaks
  This option saves the original document page arrangement to be retained in RTF/DOC/Word XML format.
• Retain text color
  This option saves the original character color to be retained.
  Note: Word 6.0, 7.0 and 97 (8.0) have a limited text and background color palette. The original document colors may be replaced with the ones from the Word palette. Word 2000 (9.0) or later, on the contrary, retains the source document colors in full.
• Remove optional hyphens
  This option removes the optional hyphen sign (¬) from the recognized text. If the Keep line breaks option is set, the optional hyphen signs will be replaced with the hyphen signs (-).
• Highlight uncertain characters
  Select this options if you wish to edit the recognized text in Microsoft Word rather than in the ABBYY FineReader Text window. If this option is set all uncertain characters will be highlighted in Microsoft Word window.
  Tip. You may change the color of uncertain characters in the View tab of the Options dialog (Tools>Options menu).
• Enable compatibility with Microsoft Word 95
  This option allows the recognition results to be saved in Microsoft Word 95.
  Note: When saving in Microsoft Word 95, only the BMP image format is available for saving pictures.
• Enable ABBYY FineReader's Zoom window in Microsoft Word 2003
  This option enables displaying ABBYY FineReader's Zoom window in Microsoft Word 2003. When saving results in Word XML, the recognized image can be viewed in the Zoom window integrated into Microsoft Word. This window presents the magnified image of the current line or portion of the document.

Picture Settings

If you wish to keep pictures in the recognized text, make sure that the Keep pictures option is set in the Picture settings group.

If the recognized document contains many pictures, you can reduce the size of the resulting file: select the desired picture quality and format in the Picture settings group.

Quality

Three quality levels are available in the Quality drop-down list. Select:

• High if you are planning to print the recognition results.
• Medium if the recognition results are intended for viewing on the screen.
• Low if you are planning to place the recognition results on the Web.

The higher the value you choose from the Quality drop-down list, the higher will be the quality of the pictures you save. The size of the file is also affected by this value: the higher the value, the larger the file you get.

Tip. In order to tune the best 'size/quality' ratio , try to save the recognition results with different Quality values, and then open them in an image viewing application.

Format

As a rule, ABBYY FineReader selects the picture format automatically. To ensure that this is the case, make sure that the (Automatic) item is selected from the Format drop-down list.

If you wish to set up the format manually, select one of the following items:

• JPEG, Color (for photos),
  This option is suitable for documents containing color scanned or digital photos.

• JPEG, Gray (for photos),
  This option is suitable for scanned or digital photos saved in gray-scale mode.

• PNG, Color (for charts, diagrams),
  This option allows you to save charts, diagrams or drawings while retaining their colors.

• PNG, Gray (for charts, diagrams),
  This option is suitable for saving charts and diagrams in gray-scale mode.

• PNG, Black and white.
  This option allows you to save pictures in black-and-white mode.