Saving the Recognized Text in RTF, DOC and Word XML Formats

Important! The option of saving in Word XML is only available for Microsoft Word 2003.

All saving options for RTF, DOC and Word XML formats are set on the RTF/DOC/Word XML tab in the Formats Settings dialog. To open this dialog, click the Formats Settings button on the Save tab of the Options dialog or press CTRL+SHIFT+X.

Note:  When saving text in RTF, DOC and Word XML formats, ABBYY FineReader uses the fonts set on the Save tab in the Options dialog (Tools>Options menu) or those you set during text editing in the Text window.

The following options enable you to customize the saving mode so that the resulting document is most suitable for later retrieval and processing:

Retaining page layout

Layout retention modes are set in the Retain layout group. The following choices are available:

Setting up the paper size

You may select the default paper size that will be used for saving in RTF, DOC or Word XML format. To do this, specify the required paper size in the Default paper size drop-down list.


  1. If you do not find a suitable paper size in the list, you can add your own - custom - paper size. In order to do this, select the Add custom paper size item from the list and in the dialog that appears specify the name, height and width for the custom paper size.
  2. To ensure the recognition results fit the paper size, select the Increase paper size if content does not fit option. ABBYY FineReader will automatically select the most suitable paper size when saving the recognized text and pictures.

Text settings

Note that the default values of Text settings (an option is set or not) depend on the page layout retention mentioned above.

Picture Settings

If you wish to keep pictures in the recognized text, make sure that the Keep pictures option is set in the Picture settings group.

If the recognized document contains many pictures, you can reduce the size of the resulting file: select the desired picture quality and format in the Picture settings group.


Three quality levels are available in the Quality drop-down list. Select:

The higher the value you choose from the Quality drop-down list, the higher will be the quality of the pictures you save. The size of the file is also affected by this value: the higher the value, the larger the file you get.

Tip. In order to tune the best 'size/quality' ratio , try to save the recognition results with different Quality values, and then open them in an image viewing application.


As a rule, ABBYY FineReader selects the picture format automatically. To ensure that this is the case, make sure that the (Automatic) item is selected from the Format drop-down list.

If you wish to set up the format manually, select one of the following items: